GUIDELINES FOR LIFE INSURANCE
POLICY FOR EMPLOYEES
1. O
INTRODUCTION
1.1 Section 9
(3) of the Pension Reform Act 2004 (The Act) requires every employer, to which
the Act applies, to maintain Life Insurance Policy in favour of the employee
for a minimum of three times the annual total emolument of the employee.
1.2 For the
purpose of establishing uniform set of rules, guidelines and standards in
relation to the application of the provisions of Section 9 (3), the following minimum
guidelines shall apply.
2.0 GENERAL REQUIREMENTS
2.1 The employer
shall fully bear all costs in relation to procurement of this policy, and this
shall be in addition to, and separate from, the contributions to be made by the
employer to each employee’s Retirement Savings Account, as required by the Act.
2.2 The Life
Insurance Policy shall be effected through the purchase of a Life Policy issued
by a Nigerian Registered Insurance Company, licensed and authorized to conduct
Life Insurance Business by National Insurance Commission (NAICOM) under the
Insurance Act 2003.
2.3 For ease of
administration, a Consortium of eligible insurance Companies, as determined in
paragraphs 3.1 and 3.2 of this guideline, shall be constituted for the purpose
of providing life insurance cover for employees of the Federal Government.
2.4 Employers in
the private sector shall be at liberty to engage the service of any insurance
company or group of insurance companies which satisfies the eligibility
criteria in paragraphs 3.1 and 3.2 of these guidelines.
2.4 Employers
shall not be allowed to self insure.
2.5 As
stipulated in Section 6 (1) of the Pension Reform Act, the National Pension
Commission (The Commission) shall set up a Board of Inquiry for treating any
case of missing employees referred to it by employers, for insurance claim
purposes.
3.0 ELIGIBLE INSURANCE COMPANIES
3.1 In the first
year of implementation, which is 2006, the National Pension Commission shall
provide a list of NAICOM licensed and registered insurance companies eligible
to conduct the business of provision of life insurance cover, under the
provisions of the Pension Reform Act 2004.
3.2 For
subsequent years, such eligible insurance companies must have met minimum
acceptable standards to be fixed by the National Pension Commission.
3.3 The
Commission shall collaborate with NAICOM to facilitate the Consortium referred
to in paragraph
2.3 of these
guidelines from amongst the list of eligible insurance companies in 3.1 and 3.2
above.
4.0 POLICY COVERAGE
4.1 The policy
shall provide cover to the insured against Death.
4.2 Insurance
coverage shall be for twelve (12) months, from January through December, and
shall be renewable at the end of each coverage year.
4.3 The premium
payable on the policy shall be pro-rated as applicable where an employee joins
the scheme in the course of the year.
4.4 Where an
employee leaves the service of the employer before the expiration of twelve
(12) months, the premium paid relating to the unexpired period, shall be
returned/set aside to the credit of the employer.
4.5 Insurance
cover is mandatory for all employees as long as they are in employment.
4.6 Insurers
shall be expected to ensure that employers comply with the minimum insurance
cover of three times the annual total emolument of each employee.
4.7
Notwithstanding the provisions of 4.6 above, employers that have better
existing life insurance policies for their employees, in terms of benefits,
shall maintain such policies.
5.0 DOCUMENTATION REQUIREMENTS
5.1 Each
employer shall obtain an insurance certificate from the insurer.
5.2 Such
certificate shall be accompanied by a schedule which shall indicate amongst
other things, the period of coverage, the number and details of staff at
inception/ renewal date, their total emoluments, the benefit payable and the
annual premium/date of full payment.
5.3 The
insurance certificate shall be issued to employers by the Insurer within a
month from the policy inception/renewal date.
5.4 Employers
shall display a copy of the insurance certificate in a conspicuous place within
the premises, for the information of the employees, as evidence of having taken
such policies.
5.5 Employers
shall send a copy of the insurance certificate with the schedule of benefits to
the National Pension Commission and the Pension Fund Administrators (PFAs where
the employees maintain their Retirement Savings Accounts (RSAs), not later than
31st March every year.
5.6 Employers
shall be required to commence renewal negotiations in writing, within two (2)
months to the expiration of the current insurance coverage. Such negotiation
must be concluded before the last day of the current cover.
5.7 Full payment
of the insurance premium shall be made, at the latest, on the first day of
insurance cover.
5.8 Where an
employer fails to effect full payment of premium at the stipulated time, the
insurer shall report such failure to the National Pension Commission within
fourteen (14) days of non receipt of premium.
6.0 OPERATIONAL TERMS
6.1 Operational terms
of the policy shall address, amongst other issues the terms listed in
paragraphs 6.2 to 6.6 below.
6.2 Free cover
limit must be established between the insurer and employers. This is the limit
of sum assured above which the insurer will require the affected individuals to
undergo medical examinations.
6.3 Until
satisfactory medical results are received, cover will be restricted to the free
cover limit.
6.4 All
employees shall be made to fill a non-medical form with their passport
photograph attached, to ascertain identities and existence at commencement or
point of entry into the scheme.
6.5 Procedure
for filing and settlement of claims on the policy shall be clearly defined.
6.6 Employers
are expected to negotiate premium rates payable on such life policies with the
insurer, within the rate table stipulated by NAICOM.
7.0 DEATH OF AN EMPLOYEE
7.1 Where an
employee dies, the employer shall immediately commence death benefit claim on
behalf of the deceased, as prescribed in the operational terms of the policy.
7.2 Employer
shall notify employee’s PFA and the National Pension Commission, of the
employee’s death stating the claim amount receivable.
7.3 Employee’s
PFA shall validate claim amount and where discrepancies arise, this must be
resolved with the employer.
8.0 MISSING EMPLOYEE
8.1 Where an
employee is missing, the employer shall report this immediately to the
employee’s PFA, Insurer and the National Pension Commission.
8.2 The Board of
Inquiry established by the National Pension Commission shall stipulate the
documentary evidence required from employers to process missing person claims.
This shall include the Police Report, Employee’s passport photograph, newspaper
publication of the missing employee, a letter from employer declaring him/her
missing and any other document as may be required from time to time.
8.3 The
documentary evidence required by the Board of Inquiry set up by the National
Pension Commission shall be provided within fourteen (14) working days after
the period of one year, from the day the employee was declared missing.
8.4 The Board of
Inquiry shall, within thirty (30) working days of receipt of complete evidence
required for its deliberations, communicate its findings to the employer,
insurer and the National Pension Commission, for appropriate action to be
taken.
9.0 SETTLEMENT OF CLAIMS
9.1 Claims must
be settled by the Insurer within seven (7) working days of receipt of complete
documentation and acceptance of liability.
9.2 Information
on any discrepancies on claims or its non-settlement within the time, as
specified in 9.1 above, shall be sent to the National Pension Commission by the
employer and employee’s PFA immediately.
9.3 Total sums
due to the employee shall not be encumbered or subject to any deductions by the
employer.
9.4 The total
sum due to the deceased shall be paid directly to the credit of the deceased’s
Retirement Savings Account by the insurer.
10.0 REVIEW
10.1 These
guidelines are subject to regular reviews.
11.0 ENQUIRIES
All enquiries
regarding these guidelines shall be directed to the National Pension
Commission.